Rapid Onboarding
Every first day goes better with access to the right guidance. Whether it’s a new employee, a contractor on site, or a customer setting up a purchase, Knowby turns the expert’s knowledge into clear, visual, step-by-step instructions.
4.7/5 on G2 · Trusted by teams in 20+ countries
Full onboarding lifecycle
Stage 1 of 7
Turn expert know-how into training in hours, not weeks
Record a task on your phone with a voiceover and Knowby's AI turns it into step-by-step instructions. Or convert the PDFs, manuals and screen recordings you already have into guides you can edit step by step.
Stage 2 of 7
Day one starts before day one
Share welcome and site induction guides by link or QR code before the first shift. Public guides open without a login, so contractors and customers can start before they ever have an account.
Stage 3 of 7
The right training for every role, on a schedule
Assign each new starter the work instructions for their role and send them as tasks with calendar invites. Team visibility means each role, site or customer group sees only what's meant for them, in any of 190+ languages.
Stage 4 of 7
Push alerts and notifications
Share policy updates and process changes through links, QR codes and embeds, in each person's language. When a process changes, edit the one step then the guide shows the new version straight away.
Stage 5 of 7
Bite-sized training at the task
Put QR codes on machines, work areas, and products so new starters open the right guide at the moment they need it. Short, step-by-step modules with mandatory steps mean nothing gets skipped.
Stage 6 of 7
Prove they can do it, not just that they saw it
Supervisors verify the task and sign off inside the guide. Knowby records every completion and sign-off, so each new starter's training history is ready when you need it.
Stage 7 of 7
Improve every guide
See who has completed each module and who is running late, and spot the steps where people get stuck. Collect feedback inside the guide, fix the step, and send the data on to your other systems by email or webhook.
One source of truth
“Knowby not only trains staff but ensures they understand safety procedures for every task. [It] gives junior staff confidence and a sense of belonging by providing knowledge at their fingertips.”
"We sent out lockers to 25 sites and didn’t get one question back on how to put them together thanks to the Knowby instructions."
"It is especially good for teams with varying literacy issues or a multilingual workforce where English isn't their first language."
“If we were providing only written instructions, we've got a fair idea that things wouldn't be getting done as they should be and that would then prove to be a risk to the public or our clients that are purchasing systems.”
"[What I like about Knowby is] the ability to have instructions at point of task, to live update without changing QR code and I have also shared easy instructions internationally via QR code."
Connect Claude or any MCP-compatible AI to search, create, and execute knowbys in chat.
Knowby uses multimodal generative AI to transform voice-over video into guides.
Turn web interactions into visual step-by-step guides.
Use Manual PDF Capture Tool to extract steps directly.
Capture real-time data directly from the instruction.
Choose Canada, EU or APAC during setup. Your data stays in the region that meets your sovereignty needs.
Send captured data anywhere via email or webhooks.
Ensure quality by submitting guides for approval.
Assign and schedule tasks to improve workflow.
Instantly open guides by scanning QR-codes.
