AI Governance
Knowby gives your AI one approved source of know-how: your processes, your standards, your secret sauce. Every assistant and AI agent then works the way your business does and prevents AI hallucinations.
4.7/5 on G2 · Trusted by teams in 20+ countries
Policies alone don't govern AI. Agents need the actual procedures your people follow, held in one safe place you control. Knowby is that place.
AI answers come from your approved step–by-step guides, not from scattered files or old chat threads.
Decide what's internal, what's customer-facing, and who can see each one with customisable visibility options.
People can't skip safety and compliance steps, and neither can the processes AI points to.
Keep an up-to-date record of who has been trained on which process, readily available when you need it.
Knowby MCP Connector
The Knowby MCP Connector uses the Model Context Protocol (MCP), an open standard for connecting AI assistants to business systems. Once connected, people can find and use your organisation's digital instructions without leaving the chat. It's AI guidance where the work already happens.
AI governance lifecycle
Stage 1 of 5
Capture
Record a task with a voiceover and Knowby's AI turns it into step-by-step instructions. Or convert the PDFs, manuals, and screen recordings you already have.
Stage 2 of 5
Review and approve
Subject-matter experts check every AI-created step, edit what needs changing, and approve the guide. Nothing reaches your workers or your AI agents until it's approved.
Stage 3 of 5
Publish and share
Share each guide by QR code or link, in any of 190+ languages. Control who sees the instructions with public, private, and team visibility.
Stage 4 of 5
Connect AI via MCP
Connect the Knowby MCP Connector so people can use your guides in Claude, Microsoft Copilot, and ChatGPT with each user's own access.
Stage 5 of 5
Continuous improvement
Track completions and sign-offs, collect feedback inside each guide, and fix the step that's causing trouble. Every link, QR code, and AI agent picks up the new version straight away.
Documenting how your business works used to take hours of writing, photographing, and formatting. Knowby's multimodal AI understands the audio and visuals of a recording together and turns them into step-by-step instructions automatically.
Film an expert doing the task with a voiceover, and Knowby transforms the video into clear steps.
Convert PDFs, manuals, and screen recordings into guides without retyping them.
Create a draft instruction straight from Claude through the Knowby MCP Connector.
Knowby's AI works from your material, not from scratch, and you can edit any step afterwards.
One source of truth
"From a compliance perspective, Knowby ticks that box in the sense that you're able to get the staff to acknowledge that they've had training on that certain activity."
"We used to rely on memory and tribal knowledge. Now, every employee has the right way in their pocket."
"Knowby has helped us to train our staff and train our resellers and ensure that standards are upheld even with staffing changes externally and internally."
“Incorrect start-ups of machinery could cost us a lot of money, and this is minimised with the use of Knowby.”
"In terms of safety, Knowby has allowed us to train and document who has been trained and how they've been trained."
Connect Claude or any MCP-compatible AI to search, create, and execute knowbys in chat.
Voiceover, text overlays, or silent footage: Knowby’s multimodal AI turns any task video into a step-by-step guide.
Turn web interactions into visual step-by-step guides.
Use Manual PDF Capture Tool to extract steps directly.
Capture real-time data directly from the instruction.
Choose Canada, EU or APAC during setup. Your data stays in the region that meets your sovereignty needs.
Send captured data anywhere via email or webhooks.
Ensure quality by submitting guides for approval.
Assign and schedule tasks to improve workflow.
Instantly open guides by scanning QR-codes.
