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Drive continuous improvement with SOPs built for lean manufacturing

The main purpose of integrating lean manufacturing into an organisation is to make daily operations more efficient and consistent.

GembaDocs positions itself as lean manufacturing software focused on SOPs and Kanban boards. While it’s a capable platform, users often face limitations like the lack of generative AI tools that can accelerate SOP creation, and noticeable gaps between feature sets across its pricing tiers.

Knowby, a comprehensive digital work instruction software, solves these challenges. With Knowby’s AI creation option, generating and sharing SOPs becomes faster and easier for manufacturers, field teams, and technicians—without the complexity or additional costs. And it’s standardised at just $3 per user per month.

 

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Businesses that choose Knowby

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Knowby Key Benefits

Efficient SOP creation is at the heart of lean manufacturing—and that’s exactly what Knowby delivers. As an SOP software, Knowby is designed to simplify how teams create, share, and improve work instructions. It also helps businesses eliminate waste, reduce variation, and sustain operational excellence.

Additionally, Knowby isn’t limited to manufacturing—it’s designed for use across all industries, including construction, hospitality, and even office environments. Here are some of the main benefits of choosing Knowby as one of the many GembaDocs alternatives.


  • Create SOPs with AI – Turn complex processes into clear, step-by-step digital instructions in minutes. AI-powered authoring and instant translations accelerate onboarding and reduce documentation time.
  • Measure efficiency with Knowby’s ROI calculator – Instantly calculate time and cost savings to see the impact of improved SOP creation on your lean goals.
  • Streamline and standardise processes – Use digital workflows and built-in version control to manage approvals, track updates, and ensure everyone is following the latest standards.
  • Support global teams effortlessly – Translate work instructions into over 140+ languages, ensuring consistent quality and knowledge sharing across borders.
  • Engage teams with interactive instructions – Embed images, videos, annotations, and feedback to make SOPs more visual, accurate, and easy to follow.
  • Access anywhere, anytime – Keep your workforce aligned with a platform that delivers up-to-date instructions, whether in the office or out in the field.
  • Work offline without disruption – Maintain productivity even in low-connectivity environments with offline access to critical SOP templates and updates.
  • Integrate seamlessly with existing systems – Connect Knowby with your current tools via APIs or webhooks to establish unified process documentation for your business.
  • Control access and permissions – Assign roles to limit who can create, edit, or view SOPs, maintaining order and data security across your business.
  • Scale across departments and industries – From manufacturing and healthcare to construction and hospitality, Knowby adapts to any environment, empowering lean transformation organisation-wide.

Knowby vs GembaDocs Key Features

✅ Feature Comparison: Knowby vs. GembaDocs

 Legend:
✅ : Feature is fully supported.
⚠️ : Feature is partially supported or has limitations.
❌ : Feature is not supported.
Feature Knowby GembaDocs Notes
Industry Focus All Lean Manufacturing  
Primary Audience Global Europe & USA  
Instant 30-Day Free Trial ✅ ✅  
No Minimum Users ✅ ❌ Minimum of 5 users
No additional cost ✅ ❌ Inclusions vary across tiers & plans
Annotations ✅ ✅  
Single Sign On
 ✅ ❌ Only available in Multi-site Premium plan
Web App
 ✅ ✅  
iOS / Android App
 ✅ ✅  
Generative AI Creation Tool
 ✅ ⚠️ Not for creation but only as support to some features
Publicly-shareable link
 ✅ ⚠️ View only roles still have to be logged in to the app
Images in Steps ✅ ✅  
Video Loops in Steps ✅ ✅ 1 minute maximum per video for GembaDocs; 500MB limit per video for Knowby
Integrations ✅ ✅  
Feedback/Ratings ✅ ✅ Knowby has an extensive text, image, and form feedback function
Completion Tracking ✅ ✅  
In-App Notifications ✅ ✅  
Change Log ✅ ✅  
Version Control ✅ ✅  
Approvals ✅ ✅  
Share with QR Code ✅ ✅  
Offline Mode ✅ ✅ Limited offline capabilities since platform is primarily web-based
Multi-Language ✅ (over 140 languages) ✅ (supports 10 languages)  
Text Feedback ✅ ✅  
Photo Feedback ✅ ✅ Not specified
Team Access ✅ ✅  
Branding ✅ ✅  
Compliance ✅ ✅  
Round-the-clock support ✅ ❌  
Full feature explanation/tutorials ✅ ✅ Limited tutorial, mostly accessible on Youtube
Pricing $3 per user / pm $24.50 per user/pm (2 users)  Gemba docs per user price descreses as numbers increase with additional support and local server costs for larger users. Contact Gemba Docs for bespoke pricing. 
 
All registered trade marks, company names and brand names used on this website are the property of their respective owners. Information on product features and pricing are taken directly from the vendor's website, marketing materials and/or customer research. Features and prices may change. Check with the vendor for the latest pricing. Please contact us to report any corrections.

Please note that while both platforms offer a range of features, the specific implementations and user experiences may vary. It is recommended to explore each platform's offerings in detail to determine the best fit for your organisation's needs.

 

knowby vs gembadocs pricing

Knowby: Read more about our pricing policy here 

GembaDocs: Via GembaDocs Plans

Why choose Knowby to establish lean manufacturing?

Knowby prioritises efficiency and quality in creating work instructions and SOPs. By reducing the time spent on documentation, your team can focus on what truly matters: improving processes, solving problems, and driving continuous improvement. Through intuitive features, Knowby transforms complex procedures into actionable steps that enhance digital adoption and show measurable gains across departments. All these at just $3 per user per month.

Create, share instructions in minutes, powered by AI.

How Knowby works.

Some processes need more context than mouse clicks. With Knowby, you can easily create step-by-step guides using a combination of text, images, and video.

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Put Knowby to the test!

Try Knowby for 30 days with access to use all features.

What our clients say about Knowby as a
lean manufacturing & SOP software

Bearhug (1)
M2 (2)
Cotecco (3)
Derek-1
Bearhug-2
“Since moving over to Knowby, we've seen a 30% increase in the amount of leads who go from receiving a sample to purchasing.”
Tom
Tom Field
Founder, Bearhug Pallet Wraps
Opal-2
“It is especially good for teams with varying literacy issues or multi-lingual workforce where English isn’t their first language.”
Gavin
Gavin Kenny
Head of Health & Safety
Bronco-2
“We ship our 4WD products Australia-wide. We have higher confidence that the install will go “as planned” with Knowby instructions.”
Derek
Derek Mansur
Founder, Bronco Built

Put Knowby to the test!

It's more than just a GembaDocs alternative.
Try Knowby with 30 days free trial to use full features.

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