⚡︎ Knowby Screen capture

Screen Capture Software Built for More Than Screenshots

Most screen capture software gives you an image or a video file, then leaves you to do the rest. Knowby captures your screen and turns it into a finished, step-by-step guide automatically, so the work you do once can train an entire team.

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Screenshot of the Knowby Capture tool documenting a workflow. A sidebar lists automated steps like

Fast, click-by-click documentation software.

Trusted by teams from manufacturing lines to HR and training teams.

Why Knowby Is Different From Typical Screen Capture Tools

Most screen capture software stops at the screenshot or the recording. Once you've captured your screen, you're on your own, cropping images, adding arrows and callouts, arranging steps in the right order, and writing up instructions from scratch before anyone else can actually use what you captured. For a one-off screenshot, that's manageable. For anything you need to turn into real documentation or training, it adds up fast.

Knowby skips that manual process entirely. As you work, it captures every click and automatically turns it into a structured, editable guide—steps, screenshots, and work instructions already in place, no extra formatting required. What used to take an hour of cleanup after the fact now happens in real time, while you're still working.

Who Uses Knowby Screen Capture

Knowby Capture is utilised across diverse sectors to create visual standard operating procedures (SOPs) and software workflows:

Manufacturing & Field Teams

Creating SOPs and equipment guides on the shop floor.

HR & L&D (Learning & Development)

Standardising onboarding and training across locations.

IT and Operations

Documenting software workflows and internal tools.

Customer Success & Support

Building product walkthroughs and troubleshooting guides.

Simple Pricing & Licensing

Everyone deserves access to know-how

Knowby believes instructions shouldn't be a luxury. That's why we keep it simple and affordable.

Knowby

Connect every worker, everywhere

$5 / user / month

✔️ Screen capture & PDF capture

✔️ 140+ language auto-translation

✔️ QR code, link & embed sharing

✔️ Approvals & access control

✔️ Version history & change log

✔️ Works for desk & field workers

✔️ Transparent, simple pricing

Get your 30-day free trial. No credit card required.

Knowby Enterprise Pricing

(Yes it's the same price!)

$5 / user / month

✔️ Screen capture & PDF capture

✔️ 140+ language auto-translation

✔️ QR code, link & embed sharing

✔️ Approvals & access control

✔️ Version history & change log

✔️ Works for desk & field workers

✔️ Transparent, simple pricing

Get your 30-day free trial. No credit card required.

How It Works

No setup. No training. Create a Knowby guide in three simple steps.

Explore Knowby Capture

Hero Product

1. Capture

Click Record in the Knowby Chrome extension, then go about your task.

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2. Edit

Guides are generated instantly; tweak text, reorder steps, or add screenshots.

3. Share

Publish via link, QR code, or embed, with translation and tracking built in.

How Knowby Compares to Other Screen Recording & Screen Capture Tools

Feature		Scribe	Guidde	Snagit	ShareX	Screenpresso	OBS Studio
Output	Step-by-step guide	Annotated screenshot guide	AI-narrated video + text guide	Screenshot/ video for editing	Screenshot/ screen recording	Screenshot/ screen recording	Screen recording
Auto-generates steps from clicks	Yes	Yes	Yes (video steps)	Yes	No	No	No
PDF capture & conversion	Yes	Yes (for Pro and Enterprise)	Yes	Yes	No	Yes	No
Multilingual translation	Yes (140+ languages)	Limited	Yes	Limited	Yes	No	No
Free option	30-day free trial	Yes, limited	Yes, limited	15-day free trial	Yes, free & open source	Yes, free tier	Yes, free & open source
Best for	Team SOPs, training & compliance	Internal SOP libraries	Customer-facing video tutorials	Screenshot editing & annotation	Quick, free screenshots	Lightweight screenshots	Live streaming & video recording
Pricing	$5/user/month	Free; Pro Personal $25/mo, Pro Team from $12–15/user/mo (5-seat min)	Free; Pro from $19/creator/mo, Business up from $39/creator/mo	$39–48/year/user (subscription only)	Free	Free tier; Pro $29.99, Enterprise $2,190, one time purchase	Free

FAQs About Screen Record and Capture Software

What is screen capture software?

Screen capture software lets you record or screenshot what's happening on your screen, typically for tutorials, documentation, bug reports, or training.

What's the difference between screen capture and screen recording?

Screen capture usually refers to still screenshots, while screen recording captures video. Knowby does both—capturing clicks as still steps while also supporting full workflow recording.

What is the best screen capture tool?

It depends on what you need it for. If you just need a quick screenshot, plenty of free tools do the job. If you need to turn captures into shareable, step-by-step guides for training or documentation, Knowby is built specifically for that. It captures clicks automatically and builds the guide as you go, instead of leaving you to assemble it afterward.

Does Knowby work as a Chrome extension?

Yes. Knowby Capture installs as a Chrome extension and starts capturing in seconds.